What is MPS Office Solutions

What is MPS?

MPS is all about what and how your office prints on the printers that reside in your office(s). MPS is all about getting your arms around your office’s entire printer fleet, providing tools to monitor and manage your devices, deliver supplies, and offer optional, on-site service to keep your devices up and running. ads-s offers all this and more while still producing a significant savings to your organization.

In Simple Terms:

MPS is highly customizable with a variety of services available that allow both large and small businesses to streamline total document production and business processes. This solution covers all aspects including supplies, service and the printers themselves; resulting in increased profits and employee productivity. The benefits are abundant because MPS allows your business to have complete visibility of your printing environment and allocate their resources more efficiently. For the first time, you will have the ability to see all of your costs associated with printing in one easy place. No more guesswork and uninformed decisions.

As print, copier, and fax devices become more complex, you can trust ads-s to be your go-to for support and solutions. We give you a comprehensive analysis with an emphasis on helping you spend less. At ads-s, we work with you to make sure your current devices are in the right place for the right application at the right volume.

Printing is now the single largest unaudited business expense. According to industry experts, by the year 2013, it is expected that over 50% of multi-function print devices will be managed under this type of contract. Why? Because printing costs are out of control and rising.

In 2009, just 10% of print volume was color, but accounted for 50% of the overall costs. By 2013, color volumes are predicted to be 45%, and though costs are dropping, color is still 5-10 times more expensive than black and white printing.

What is Driving This Change?

• Improved technology
• E-mail printing
• Internet/website printing
• Everyone thinks they are a graphic artist!

What Can Managed Print Services Do For You?

• 23% fewer Help Desk calls*
• Reduction in cost of consumables*
• Cost reduction in unscheduled maintenance*
• Cost reduction in installation and upgrades*
• Significant overall savings

*Results provided by IDC

The key to making the right decision in choosing an MPS program is to understand all of the options available to you, as well as recognizing the specific needs of your business. The right MPS program should be tailored to fit your business’ needs.

Here are some of the benefits you will realize when moving from a traditional print environment to a managed print program:

Visibility of Your Entire Print Fleet

With our robust software and web interface, you will have 100% visibility of your entire print fleet, in real time, on one screen. Customizable reports can be downloaded in seconds and converted to an Excel file for manipulating and analyzing.  With this data, you are better prepared to make informed decisions on re-deploying and upgrading your fleet.

Accurate Budgeting

In a typical printing environment, it is a nightmare to bring together all of the related invoices for service, supplies, devices and any other printer related expenses. Managed print provides a single monthly invoice for budgeting, forecasting and reporting. There is no more guessing and you will know how much you spend on printing every month and when there is a sudden or significant change in those expenses. It also facilitates vendor responsibility and lowers costs by bundling multiple services through one vendor.

Save Time

There are many different departments routinely involved in printer-related activities, including IT, procurement and administrative personnel. These departments can be freed up from these responsibilities to focus on your company’s core initiatives.

Responsive Technical Service

Because service is included in a Managed Print program, when your printer malfunctions you won’t have to bring in an expensive service technician, who works on a per-hour basis to fix it. Our technicians are guaranteed to arrive within 8 business hours to get your equipment up and running quickly, allowing for increased productivity of the end users. You will also receive proactive printer maintenance, based on the usage of each device, to extend the life of your hardware.

Automated Replenishment of Toner and Consumable Items

ads-s’ MPS system monitors the toner levels of each printer and automatically ships cartridges when the toner reaches a pre-determined threshold. This eliminates ordering the wrong supplies, the need for storing inventory and overnight rush shipments, saving you time and money!

Cost Savings

We have helped companies, both small and enterprise level, realize a significant overall savings in their total cost of ownership.

As print, copier and fax devices become more expensive and complex (more moving parts for automatic document feeding, duplexing, finishing) and handle higher volumes—bundling financing, hardware and supplies into a single contract makes sense. But, to fully benefit from MPS, a company should have a comprehensive analysis with an emphasis on helping them print less, not purchase more.